[{"data":1,"prerenderedAt":466},["ShallowReactive",2],{"navigation-docs_en":3,"/en/blog/nextcloud-vs-onedrive-sharepoint-posts_en":51,"/en/blog/nextcloud-vs-onedrive-sharepoint-surround-posts_en":455},[4],{"title":5,"path":6,"stem":7,"children":8,"page":25},"En","/en","en",[9],{"title":10,"path":11,"stem":12,"children":13,"page":25},"Docs","/en/docs","en/1.docs",[14,26],{"title":15,"path":16,"stem":17,"children":18,"icon":25},"Getting Started","/en/docs/getting-started","en/1.docs/1.getting-started/1.index",[19,21],{"title":20,"path":16,"stem":17,"children":-1},"Introduction",{"title":22,"path":23,"stem":24,"children":-1},"Migration Roadmap","/en/docs/getting-started/migration-fahrplan","en/1.docs/1.getting-started/2.migration-fahrplan",false,{"title":27,"path":28,"stem":29,"children":30,"page":25},"Technologies","/en/docs/technologies","en/1.docs/2.technologies",[31,35,39,43,47],{"title":32,"path":33,"stem":34,"children":-1},"Nextcloud","/en/docs/technologies/nextcloud","en/1.docs/2.technologies/1.nextcloud",{"title":36,"path":37,"stem":38,"children":-1},"Matrix / Element","/en/docs/technologies/matrix","en/1.docs/2.technologies/2.matrix",{"title":40,"path":41,"stem":42,"children":-1},"ONLYOFFICE","/en/docs/technologies/onlyoffice","en/1.docs/2.technologies/3.onlyoffice",{"title":44,"path":45,"stem":46,"children":-1},"Ubuntu Linux","/en/docs/technologies/ubuntu","en/1.docs/2.technologies/4.ubuntu",{"title":48,"path":49,"stem":50,"children":-1},"Keycloak","/en/docs/technologies/keycloak","en/1.docs/2.technologies/5.keycloak",{"id":52,"title":53,"authors":54,"badge":60,"body":62,"date":443,"description":444,"extension":445,"faq":446,"howto":446,"image":447,"meta":449,"navigation":450,"path":451,"seo":452,"stem":453,"__hash__":454},"posts_en/en/3.blog/7.nextcloud-vs-onedrive-sharepoint.md","Nextcloud, OneDrive or SharePoint? A Friendly Comparison",[55],{"name":56,"to":57,"avatar":58},"Michael Wolf","https://snowblue.de/about",{"src":59},"/michael.webp",{"label":61},"Guide",{"type":63,"value":64,"toc":430},"minimark",[65,69,77,82,103,107,255,259,262,273,277,280,310,314,341,345,348,380,384,387,390,394,400,406,410,423],[66,67,53],"h1",{"id":68},"nextcloud-onedrive-or-sharepoint-a-friendly-comparison",[70,71,72,73,76],"p",{},"If your team shares files, you'll often end up with OneDrive or SharePoint – both are part of Microsoft 365. A popular open-source alternative is ",[74,75,32],"strong",{},". All three do their job well, but they have different strengths. Here's a calm comparison so you can decide what fits you.",[78,79,81],"h2",{"id":80},"the-three-in-brief","The three in brief",[83,84,85,92,98],"ul",{},[86,87,88,91],"li",{},[74,89,90],{},"OneDrive"," – personal cloud storage, included in Microsoft 365",[86,93,94,97],{},[74,95,96],{},"SharePoint"," – file storage and intranet for teams and companies",[86,99,100,102],{},[74,101,32],{}," – an open-source platform for files, calendars, contacts and more, on a server of your choice",[78,104,106],{"id":105},"the-comparison","The comparison",[108,109,110,126],"table",{},[111,112,113],"thead",{},[114,115,116,120,122,124],"tr",{},[117,118,119],"th",{},"Criterion",[117,121,90],{},[117,123,96],{},[117,125,32],{},[127,128,129,143,156,167,179,190,203,217,230,243],"tbody",{},[114,130,131,135,138,140],{},[132,133,134],"td",{},"Where is the data?",[132,136,137],{},"Microsoft data centres",[132,139,137],{},[132,141,142],{},"A server of your choice, e.g. in Germany or on site",[114,144,145,148,151,153],{},[132,146,147],{},"Office in the browser",[132,149,150],{},"✅",[132,152,150],{},[132,154,155],{},"✅ with ONLYOFFICE or Collabora",[114,157,158,161,163,165],{},[132,159,160],{},"Versions",[132,162,150],{},[132,164,150],{},[132,166,150],{},[114,168,169,172,174,176],{},[132,170,171],{},"Sharing via link",[132,173,150],{},[132,175,150],{},[132,177,178],{},"✅ with password and expiry date",[114,180,181,184,186,188],{},[132,182,183],{},"Phone apps",[132,185,150],{},[132,187,150],{},[132,189,150],{},[114,191,192,195,198,200],{},[132,193,194],{},"Desktop sync",[132,196,197],{},"Windows, Mac",[132,199,197],{},[132,201,202],{},"Windows, Mac, Linux",[114,204,205,208,211,214],{},[132,206,207],{},"End-to-end encryption",[132,209,210],{},"only partly",[132,212,213],{},"–",[132,215,216],{},"optional for individual folders",[114,218,219,222,225,227],{},[132,220,221],{},"Calendar & contacts",[132,223,224],{},"via Outlook",[132,226,224],{},[132,228,229],{},"built in",[114,231,232,235,238,240],{},[132,233,234],{},"Costs",[132,236,237],{},"per-person licence",[132,239,237],{},[132,241,242],{},"server and support",[114,244,245,248,251,253],{},[132,246,247],{},"Open source",[132,249,250],{},"❌",[132,252,250],{},[132,254,150],{},[78,256,258],{"id":257},"when-onedrive-or-sharepoint-is-a-good-fit","When OneDrive or SharePoint is a good fit",[70,260,261],{},"To be honest: there are situations where Microsoft is the obvious choice.",[83,263,264,267,270],{},[86,265,266],{},"You work very closely with other Microsoft services that are tightly connected.",[86,268,269],{},"Your clients or partners specifically expect Microsoft tools.",[86,271,272],{},"You don't want to deal with a server of your own and you're happy with the subscription.",[78,274,276],{"id":275},"when-nextcloud-is-a-good-fit","When Nextcloud is a good fit",[70,278,279],{},"Nextcloud is a great choice if:",[83,281,282,289,295,301,307],{},[86,283,284,285,288],{},"you want to know ",[74,286,287],{},"exactly where your data is",",",[86,290,291,292,288],{},"you don't want to pay ",[74,293,294],{},"per-person licences",[86,296,297,300],{},[74,298,299],{},"open formats"," matter to you, so you can switch any time,",[86,302,303,304,288],{},"you want calendar, contacts and files ",[74,305,306],{},"in one place",[86,308,309],{},"you handle confidential data, for example in a law firm or practice.",[78,311,313],{"id":312},"how-does-a-move-work","How does a move work?",[315,316,317,323,329,335],"ol",{},[86,318,319,322],{},[74,320,321],{},"Transfer data:"," Proven tools can copy files from OneDrive or SharePoint to Nextcloud.",[86,324,325,328],{},[74,326,327],{},"File formats stay the same:"," Word, Excel and PowerPoint files keep working and can be edited in the browser.",[86,330,331,334],{},[74,332,333],{},"Calendar and contacts:"," Can be moved over using open standards (CalDAV, CardDAV).",[86,336,337,340],{},[74,338,339],{},"A quick introduction:"," It feels familiar – a short walkthrough is usually enough.",[78,342,344],{"id":343},"what-to-consider-when-deciding","What to consider when deciding",[70,346,347],{},"A few questions help you find the right solution:",[315,349,350,356,362,368,374],{},[86,351,352,355],{},[74,353,354],{},"How many people use the system?"," With licensing models, costs grow with every person.",[86,357,358,361],{},[74,359,360],{},"What data is stored there?"," The more confidential, the more important it is to choose the storage location yourself.",[86,363,364,367],{},[74,365,366],{},"Who do you work with?"," If partners work a lot with Microsoft, that's no obstacle – Nextcloud opens and shares Office files without any problem.",[86,369,370,373],{},[74,371,372],{},"Who takes care of operations?"," With Nextcloud, that's either someone on the team or a service provider.",[86,375,376,379],{},[74,377,378],{},"How important is independence to you?"," Open formats and free software make later switches easy.",[78,381,383],{"id":382},"a-look-at-everyday-use","A look at everyday use",[70,385,386],{},"In day-to-day work, the differences are smaller than many people think. Folders appear on your computer as usual, files can be shared with a right-click, and Office documents open in the browser. The Nextcloud app for Windows and macOS also offers \"virtual files\": files are only downloaded when you open them, saving space on your hard drive.",[70,388,389],{},"For sharing outside your team, Nextcloud offers a few handy extras: a password on the link, an expiry date, the option to allow uploads only, and, if you like, a notification when someone has downloaded the file.",[78,391,393],{"id":392},"frequently-asked-questions","Frequently asked questions",[70,395,396,399],{},[74,397,398],{},"Can I use OneDrive and Nextcloud in parallel for a while?","\nYes – that's actually recommended. It gives the team time to settle in.",[70,401,402,405],{},[74,403,404],{},"What about Teams channels that contain files?","\nThose files technically live in SharePoint and can be transferred as well.",[78,407,409],{"id":408},"conclusion","Conclusion",[70,411,412,413,416,417,422],{},"OneDrive and SharePoint are solid tools, especially if you already work a lot with Microsoft. Nextcloud is a strong open-source alternative for anyone who values control, independence and predictable costs. I offer exactly that as ",[74,414,415],{},"Cloud"," – more under ",[418,419,421],"a",{"href":420},"/en/pricing","Pricing",".",[70,424,425,426,422],{},"If you'd like to give it a try, I'm happy to help – ",[418,427,429],{"href":428},"/en/contact","just drop me a line",{"title":431,"searchDepth":432,"depth":432,"links":433},"",2,[434,435,436,437,438,439,440,441,442],{"id":80,"depth":432,"text":81},{"id":105,"depth":432,"text":106},{"id":257,"depth":432,"text":258},{"id":275,"depth":432,"text":276},{"id":312,"depth":432,"text":313},{"id":343,"depth":432,"text":344},{"id":382,"depth":432,"text":383},{"id":392,"depth":432,"text":393},{"id":408,"depth":432,"text":409},"2026-02-14T00:00:00.000Z","Three ways to share files as a team. What OneDrive, SharePoint and Nextcloud each do well and which one suits whom.","md",null,{"src":448},"/img/blog/photo-1544197150-b99a580bb7a8.webp",{},true,"/en/blog/nextcloud-vs-onedrive-sharepoint",{"title":53,"description":444},"en/3.blog/7.nextcloud-vs-onedrive-sharepoint","9MlbPzPSp9VoJTT_1geT5-AFl4xWCaoyvyEp28kovOk",[456,461],{"title":457,"path":458,"stem":459,"description":460,"children":-1},"An Alternative to Microsoft Teams – Introducing Element and Matrix","/en/blog/microsoft-teams-alternative","en/3.blog/6.microsoft-teams-alternative","Chat, video calls and screen sharing – with open source. Here's how Element works as a Teams alternative, even for small teams.",{"title":462,"path":463,"stem":464,"description":465,"children":-1},"Open Source in Schools – Which Solutions Exist and What Works Well","/en/blog/microsoft-365-schools","en/3.blog/8.microsoft-365-schools","Many German states offer their own learning platforms built on open source. An overview – and what families, clubs and tutors can learn from it.",1792720370760]